Access to Information Support Officer

Job Introduction

About Us

As part of Oxfordshire County Council's Agile Accommodation Programme, we are looking for people with drive and energy to support the project team deliver on a key element of the council’s Accelerated Paper Disposal project.

As the council develops its digital records and moves away from paper, this role is essential in moving that work forward.

About the Role

The role is fixed term for 12 months with potential to be extended for a further 12 months.

You will be part of a small team based primarily in Abingdon, Oxfordshire with weekly working in central Oxford and occasional travel to other sites in the county.

The main purpose is to enable the relocation of the council's paper records from sites around the county to a facility in Abingdon.

Key tasks include sorting, arranging and preparing paper files and boxes for disposal, long-term storage, or for electronic scanning. Updating and managing electronic systems for managing paper records.

This is an active physical role with prolonged periods of standing, loading and unloading boxes weighing up to 5kg and occasionally up to 10kg. You will be frequently working at heights using ladders and training will be provided to use a mobile lifting platform (platform height 12 feet).

Desk based work is also essential in the role; using databases and systems, spreadsheets and other methods of tracking, monitoring and managing the workload.

Please note that while the job description relates to managing Subject Access Requests, this role is unlikely to involve that work and concentrates instead on managing paper records.

About you

Attention to detail, thoroughness and adaptability, communications skills and team working are key for the role. Experience of managing spreadsheets and databases is also essential. Prolonged periods of physical work are required so stamina and energy are a must.

Experience of managing paper records or other storage management is helpful but not essential.

While you are not expected to access the detail of paper records in this role, there is exposure to content that may be distressing in some cases. A standard DBS is required for the role.

Rewards and benefits

We have a generous holiday allowance of 29 days plus bank holidays. You will also have access to a Local Government Pension Scheme with employer contributions of up to 19.9% of your salary; a range of local and national retail discounts; and a host of enhanced family friendly policies including carers leave and paid time off for volunteering. 

Our commitment to:
 Equality, Diversity and Inclusion

At Oxfordshire County Council we are proud of our diverse workforce. Everyone is accepted for who they are, regardless of age, disability, gender identity, marital status, race, faith or belief, sexual orientation, socioeconomic background, or on maternity or family leave. We have a number of staff network groups which provide peer support, education and safe spaces for all.

Our commitment to:
Guaranteed Interview Schemes

As a Disability Confident employer, we guarantee an interview for disabled applicants who meet the essential criteria for the job. We also guarantee interviews to care leavers who have completed further education and who meet the essential criteria for the job. For those leaving care without any further education, we guarantee an interview for our apprenticeships. We are also committed to helping and supporting those transitioning from HM Armed Forces to civilian life and guarantee an interview for those demonstrating the essential criteria for the role, within three years of leaving the service.

Our commitment to:
Safeguarding

Oxfordshire County Council are committed to safeguarding and promoting the welfare of children, young people and adults. We expect all employees, workers and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect these commitments.

Our commitment to:
Flexible Working

We are open to discussions about flexible working, which can include flexi-time, full time and part time working, job sharing, nine-day fortnights and annualised hours, depending on the requirements of the role and the service.

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If you encounter any technical issues with the application system, please contact us at: careers@oxfordshire.gov.uk